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A board room is a conference area used for meetings between the company’s Board of Directors and the senior management. The meetings are held to discuss issues of importance and the board of directors is responsible for ensuring that all decisions are made by the company in line with the interests of shareholders. In spoken communication, ‘boardrooms may also refer to events that are thought to be occurring in a boardroom for business purposes however they are not actually held in one.
Although a boardroom can be located in any type of structure, it’s generally located within the corporate offices of a business or a corporation. It can comfortably accommodate at least twenty people and is usually equipped with large touch screens that can be used for visual presentations during meetings. The typical meeting will have an agenda which is given out ahead of time to ensure participants are aware of what to expect during the meeting.
When not in use, most board rooms have cabinets that are able to store audio-visual equipment. A typical boardroom set-up includes a doc camera or Blu-ray player, an LCD display, and projector. Depending on the dimensions and layout of the room, it might be necessary for multiple screens to be set up along with an Extron DVS605 Plus scaling switcher to support various sources. The majority of boardrooms also have video conference equipment that allows participants to join the meeting from outside the actual meeting room.