There is no way to make mistakes in the case of sensitive files that are shared during M&A transactions. Data breaches, miscommunications, and other mistakes that could cause deal disruption are costly, time-consuming and can disrupt the entire transaction. VDR solutions today offer higher security and efficiency at a fraction the cost of older technologies.
The best virtual data rooms provide an incredibly user-friendly, flexible platform that is designed to meet the specific requirements of a given business workflow or transaction. This means that you can personalize the virtual data rooms with the exact features and permissions you need, while still providing authorized users with access to the most advanced due diligence tools, such as watermarking roles-based security, scans for viruses and two-factor verifications.
For example CapLinked’s hierarchical tags permit admins to organize a virtual data room into sub-categories of document types based on the type of files that can accelerate the due diligence process. You can also track document viewing activity using a variety of reports including a “heat map” by users and various charts, showing who has seen which documents and for how long.
Venture capitalists and private equity companies often review multiple deals at one time and are able to gather a lot of data that need to be organized. The ability to bulk upload documents and then arrange them into easily navigable folders and groups can securing files in Dropbox efficiently speed up the due diligence process, allowing you to close more deals in less time.