When you are posting files, it is important to be aware of a few things if you are handling sensitive information. Firstly, only mail people the information they require access to. This will reduce the chance that your data declines into the incorrect hands inside the celebration of data leaks or breaches. Second, you should use software that prevents unauthorised editing of documents. If you and someone else are working on an Excel spreadsheet, there are programs that will lock the document while editing. This prevents malicious or accidental modifications and ensures that data remain precise.
It’s also essential to remove information that you do not use and to use encryption so that any access by over here, we explain the importance of a well-structured data room anyone else the file will be unreadable should it be intercepted in its transfer from your database towards the intended recipient. Platforms that promise to keep your data secure and secure, means that only authenticated individuals can view, edit or delete it and the platform will automatically encode the data as it moves between databases and users.
This feature is not just a source of peace of mind knowing that your data is secure, it also eases the burden and enhances the user experience for the client by eliminating the requirement for them to create an online portal. Similar to Portal Files shared through Share Safe are also encrypted to prevent unauthorised viewing. Instead of having to log into a portal in order to download files, users can simply enter the URL of your company to gain access.