Virtual board and remote work meeting seem to be here for the long run, as the pandemic forces businesses to adapt to the new working practices. Digital meetings can be adapted to the needs of attendees, allowing them to attend the meeting without worrying about quarantine periods or travel restrictions. They also lower the cost for flights and hotels.
Online meetings are easy to set up, and they’ve become more common among mission-driven organizations that want to maintain their communication despite the COVID-19 Crisis. However, it’s important to be aware of the potential pitfalls associated with digital meetings, so you can avoid them and ensure that your online board meetings are as effective as you can.
The most important factor to consider is the software platform you use to host your hybrid or virtual board meetings. Select a platform which has an Attendance Room function to shield your meeting from attendees who are not authorized and only admit those who are invited by the meeting co-host or host. Then provide training for your board members to help them get comfortable with the technology and learn how to use it correctly.
Encourage your board members to use a headset or speakerphone for the duration of meetings. Also, encourage them to declutter and organize their office to make it appear professional and camera-ready. Get rid of personal photos and other items that distract them. Also, remind them to sit in a chair and not sleeping on their couch in order to make to look more professional and professional during the meeting. Encourage them to speak up at the beginning of the session to ensure that everyone hears and the meeting starts on an optimistic note.